Sponsorship and Exhibition

If you’re looking for event sponsors, we know who to ask, what will convince them and how to set up the legal agreement. Income from sponsors and exhibitors is essential. We’re here to help you raise those funds, and we’ve a proven history of meeting and often exceeding client targets. Connected to all the right people, we will get those commercial interests truly involved in your big event, and take away all the hassle you don’t want to deal with..

Here’s how we will help your meet and exceed your targets:

  • Identify all potential supporters in consultation with you, reaching out to new contacts and revitalising existing ones.
  • Contact those potential supporters with just the right balance of politeness and persistence.
  • Present varying levels of sponsorship, offering a wide range of opportunities with the flexibility to reward your key sponsors while also attracting new companies who may be supporting your event for the first time.
  • Work in partnership with industry to create an integrated event with real substance, not just a commercial opportunity for them.
  • Design the conference layout to create a central hub area – including registration, posters, internet area, and refreshments – to ensure a steady flow of delegates around the exhibition

Income from sponsors and exhibitors is so essential. We’re here to help you raise those funds, and we’ve a proven history of meeting and often exceeding client targets.

And of course we’ll also handle all the legwork: full sponsorship and exhibition management, administration and fulfilment:

  • Develop a sponsorship strategy
  • Implement benefit packages
  • Manage all correspondence
  • Handle invoicing and financial management
  • Floor plans
  • Space allocation
  • Rules and regulations
  • Risk assessments and other health and safety requirements
  • Exhibition services
  • Construction and break-down
  • Production of sponsorship items
  • Sponsors’ group registration, including online registration
  • On-site management of sponsors and their satellite symposia

None of this work is done in isolation – with Insession the approach is from every angle.

Your fundraising targets will be part of a detailed and carefully balanced budget for the event, to enable you to cover your costs or return a profit. All this is part of our extensive financial management service.

Any sponsored satellite symposia will be seamlessly integrated into the wider conference activity, with all exhibition stands forming the “hub” of the conference and integral to our overall venue liaison and catering plan. We have extensive experience of all types of exhibitions and can orchestrate the most complex of schedules to everyone’s satisfaction – from association conferences will full scientific programmes to corporate events aimed at generating business.

Exhibition management

For conferences with exhibitions, we offer full administration from sales invoicing, floor plans, space allocation, construction and breakdown to health and safety.